System Administration

Text to send to new user

This site is run by volunteers. We can create an account for you on congress.org.uk to run congresses. You are expected to make a donation towards web hosting costs (currently 2p per entry). We will create a default congress, and then you have to edit it as per the user guide. If you want an account please provide

  • Name of organisation running the event ( eg Preston Chess Club )
  • Email address of user for setting up a login
  • Image / Logo ( you can have 2 one for the organisation and one for the congress eg venue)

What to do when they reply

  • Create a new user login for the congress owner unless they have one already (which could be the case if they ever entered a congress as it creates one automatically). Tools Menu - User Management option.
  • Create a new organisation ( Tools Menu - Add Congress Organisation)
  • Selet owners and add self, to add yourself as an owner.
  • Set the the newly created user as an owner of the organisation
  • Clone the default congress template and:
    1. Changing its organisation to be the newly created one.
    2. Changing its name as appropriate
    3. Press Save.
  • Pick the organisation name from the left hand side menu and remove yourself as owner

Images

Malcolm needs to upload these at the moment.

What to tell the new user

  • A login has been created for you. You should have received an email with login instructions. Check your SPAM folder it not (possibly web based). You should also be able to go to https://congress.org.uk/ and login. If you don't know your login id or password, or the login link in the email has expired select "Forgot Password" on the left hand side and enter your email address. It will send another email with login instructions.
  • After logging in, select My Organisations from the left hand side menu. Select your congress organisation from the list. Select congresses.
  • You should see your first congress. Go into Edit and update all the details as per the help. Congress will only be visible to you as it has status of inactive.
  • Let us know if any questions.

Contacting the users

To contact all the organisation owners, use the option from the Tools menu

Updating the help

Congress administrators can add new help pages
The links determine which pages it is shown as a link in the left help list. The Book should be set to Help contents.

Ongoing maintenance

There are 3 cron jobs:

  • Load ECF ratings daily via drush command
  • Load FIDE ratings on the 2nd of each month  via drush command
  • The drupal cron which as well as doing the standard drupal clean up of logs also:
    1. Backs up the database
    2. Loads the players and ratings from the Chess Scotland rating system (on Thursday early morning)

Internet Host

The system is hosted by Krystal Host https://krystal.io/ There is a login link there (to manage the service and pay bills etc )